Participant details — Managed investment schemes

All scheme participants must first exist on another register or directory

Part of: Managed investment scheme registration process

When registering a managed investment scheme, you need to provide the names of all relevant participants, or the Companies Office register or directory number that's been allocated to them. Participants may also need a particular financial service provider (FSP) registration and be licensed by the Financial Markets Authority to provide certain market services.

Check participants are on a register or directory first

Most participants will be found on a Companies Office register and if not, will need to be recorded on the Other Participants directory.

This means your application to register a scheme automatically updates certain participant details which are held in the following places:

Participant Source
Companies registered in NZ Companies Register
Other entity registered in NZ, eg, credit union, overseas issuer, limited partnership Companies Office
Individuals, boards of trustees, partnerships and other participants Other Participants directory
Financial service providers Financial Service Providers Register

Participant details — Managed funds

Manager

The following information must be provided

  • Manager's name and registration number on a Companies Office register or the Other Participants directory.
  • Manager's financial service provider (FSP) number. The manager must hold the FSP registration for 'Manager of a registered scheme - licensed'.
  • Manager's email address so the Registrar can communicate directly with the manager (if you're a third party acting on behalf of a manager, this must be the manager's email address, not yours).

Supervisor

The following information must be provided:

  • Supervisor's name and number.
  • Supervisor's FSP number. Supervisors must hold the FSP registration for 'Supervisor of a registered scheme'.
  • Supervisor's email address so the Registrar can communicate directly with the supervisor (if you're a third party acting on behalf of the manager, this must be the supervisor's email address, not yours).

A scheme can only have 1 supervisor.

Custodian

If a custodian exists, then its details must be provided. The following information must be provided:

  • Custodian's name and number.
  • Custodian's FSP number. Custodians must hold the FSP registration for 'Custodian of a registered scheme'.

A scheme can have more than 1 custodian.

Independent trustee

An independent trustee is mandatory if the scheme is restricted. The following information must be provided:

  • Independent trustee's name and number.
  • Independent trustee's FSP number. Independent trustees must hold the FSP registration for 'Independent trustee of restricted scheme'.

A scheme can only have 1 independent trustee.

Participant details — Other managed investment schemes

Manager

The following information must be provided:

  • Manager's name and registration number on a Companies Office register or the Other Participants directory.
  • Manager's financial service provider (FSP) number. The manager must hold the FSP registration for 'Manager of a registered scheme - licensed'.
  • Manager's email address so the Registrar can communicate directly with the manager (if you're a third party acting on behalf of a manager, this must be the manager's email address, not yours).

Supervisor

The following information must be provided:

  • Supervisor's name and number.
  • Supervisor's FSP number. Supervisors must hold the FSP registration for 'Supervisor of a registered scheme'.
  • Supervisor's email address so the Registrar can communicate directly with the supervisor (if you're a third party acting on behalf of the manager, this must be the supervisor's email address, not yours).

A scheme can only have 1 supervisor.

Custodian

If a custodian exists, then its details must be provided.

  • Custodian's name and number.
  • Custodian's FSP number. Custodians must hold the FSP registration for 'Custodian of a registered scheme'.

A scheme can have more than 1 custodian.

Adding a participant to the Other Participants directory

The Other Participants directory lists individuals, boards of trustees, partnerships and other participants that don't exist on another Companies Office register.

If you've searched the directory and can't find your participant listed there, you'll need to add them to the Other Participants directory.

Search the Other Participants directory

Who can add a participant to the directory

To add a participant to the directory you must:

  • have a RealMe® login, and
  • be a registered user of your organisation's online services account.

Using the Disclose Register

Add a participant to the directory

To add a participant to the directory, log in to your organisation's online services account and follow these steps.

  1. Select the Other participants tab.
  2. From the drop-down menu select Record other participant.
  3. Select the type of participant you want to record.
  4. Complete the relevant fields and select Apply.

The participant is now recorded on the Other Participants directory and you'll see them listed in the Portfolio section of your Dashboard.

You can now add the participant to a scheme, maintain their details and provide financial statements if required.

More 'Managed investment scheme registration process' guides:

All help topics

Searching Disclose 2 guides

You don't need to log in to search the Disclose Register.

Registering or maintaining schemes or offers 6 guides

Registering new offers or schemes or keeping existing ones up to date

Disclose Register fees and levies 6 guides

Fees apply when performing some transactions through your organisation's online services account.

Managing your online services account 7 guides

To register and maintain offers and schemes on the Disclose Register your organisation must have an online services account. You can control who has authority to access and use the account on your behalf.